1、State you are resigning your specific position/title and the effective date.

As we have discussed, I am offering my resignation as systems analyst, level 1. I want to make the resignation effective date as convenient for you as possible, but no later than March 1.

Please consider this letter as my resignation from my position as office manager, effective March 1.

I will be leaving my position as general counsel on August 31.

After six long months of contemplation on my future advancement in HHH, I have decided to resign my geologist position, effective sometime in October–at your convenience. The decision has been quite difficult for me because I truly have enjoyed the relationships I’ve built here.

I offer my resignation as training coordinator with HHH. My last day will be March 1, unless you have a replacement who can assume the responsibilities sooner.

2、State your reason for leaving. You may be as vague or as specific as you wish. Bear in mind, however, your reason should be one that puts you in a favorable light with future employers who may verify your employment record.

This new position will offer me the opportunity to travel overseas, an adventure I’ve looked forward to for sometime now.

I have been concerned about the limited opportunities for advancement. As you know, I’ve always been one to thrive on change and growth.

I have decided to seek a job that will allow me more freedom to use my problem-solving skills on non-routine matters.

As you know, my training is in the financial area, and I’ve had limited opportunities here to make contributions of that kind.

My experience with previous employers has been administrative work, and that is the kind of job to which I’d like to return.

As we have discussed, because of changes in my personal financial responsibilities, I have had to seek a position that offered a higher salary–although I understand your budgetary constraints.

I really haven’t decided completely what kind of job I want to pursue, although I am interested in the possibility of going into business for myself.

At this point, I’m toying with the idea of turning one of my hobbies into a profit-making enterprise.

I plan to move back to the Midwest to be near my elderly parents, who have had serious health problems the last year.

Because of the increase in the size of my family and the rapidly increasing cost of living, I’ve found it necessary to seek other employment.

Rush-hour traffic and my two-hour daily commute have become a growing frustration for me, and, therefore, I have located a position nearer my home that will allow me more time with my family.

Frankly, I was deeply disappointed the vacancy of general manager was filled by someone from outside the company. Through years of excellent performance appraisals, I was led to believe I was in line for that position. Under the circumstances, I think you’ll understand my decision to resign.

I have accepted a position with HHH as their director of marketing.

3、Mention anyone you’ve trained to replace you, if appropriate, and any unfinished projects in progress.

            I’ve trained Cheryl Anderson in all my daily job duties. 

I have every confidence Cheryl Anderson can handle my job.

I would have no qualms in leaving my job in the capable hands of Cheryl Anderson, at least until you’ve made a thorough search outside the organization.

Cheryl Anderson is fully capable of assuming my position, should you decide to promote from within the organization.

Pending projects include the Jefferson case and the Blythe will.

Unfinished projects that will need your attention include…; Cheryl Anderson is familiar with all the details of these on-going efforts.

 4、Express your affection for the job, citing either experience, training, skill development, or relationships with customers or coworkers.

The friendships I’ve developed here will be difficult to leave.

I appreciate your supervision and your genuine concern for my well-being and professional growth.

The training I’ve been given here has indeed prepared me well for this new assignment.

Your personal management style has allowed me just the flexibility I’ve needed in a job.

Your confidence in me through the years is one of the things I have valued most during my tenure here.

Please understand how much I have enjoyed working with you under such pleasant circumstances.

I thank you for your constant attention to my needs, both personal and professional.

The communication skills you’ve practiced here are some that I plan to continue in my new position.

The close personal friendships, as well as the professional liaisons, have been a meaningful part of my work life here.

I’ve learned much from you. I feel that I owe my success in getting this new job to your personal contributions to my professional growth.

Thank you for such a pleasant association over the past ten years. I have fond memories of you and the others on the staff.

I’ve appreciated all my dealings with NNN.

Thank you for the personal and professional growth I’ve enjoyed here at NNN.

The job here has been richly rewarding.